MICROSOFT WORD TOPICS

Objectives: MICROSOFT WORD TOPICS

Complete Microsoft Word Topics — Global Syllabus

Microsoft Word — “All Topics” Master Syllabus

Covers fundamentals to highly advanced, legacy to latest features (Word for Windows, macOS, Web, Mobile; .doc/.docx). Includes UI, formatting, automation, collaboration, accessibility, security, enterprise, and troubleshooting.

Windows macOS Web Mobile Admin & Enterprise
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  • History & Editions: Word for DOS/Windows/macOS/Web/Mobile; 32/64-bit; LTSC; Microsoft 365 Apps.
  • File Types: .docx, .doc, .dotx, .dotm, .rtf, .txt, .odt, .pdf, .xml, .mht/.mhtml.
  • UI Tour: Ribbon (Tabs/Groups/Commands), QAT (Quick Access Toolbar), Status bar, Navigation Pane, Mini toolbar, Context menus.
  • Customization: Ribbon/QAT customization, Keyboard shortcuts, Touch/pen mode, Dark mode, Preferences/Options.
  • Creating/Opening/Saving: AutoSave, AutoRecover, version history, Save As, Templates, Start screen, Recent & Pinned files.
  • Properties & Metadata: Author, Title, Tags, Inspect Document, Remove personal info.
  • Navigation: Scroll, Go To, Find/Replace (basic), Document map, Headings view.
  • Views: Read Mode, Print Layout, Web Layout, Draft, Outline, Split window, Multiple windows, Side-by-side View.
  • Language & Proofing Packs: UI language vs. Proofing language; Dictionaries & Custom dictionaries.
  • Clipboard: Copy/Cut/Paste, Paste Options, Paste Special, Office Clipboard.

  • Typing, Selection techniques, Multi-cursor (mac), Nonbreaking space/hyphen, Special characters, Symbols, Unicode.
  • Character Formatting: Font, Size, Color, Effects, All caps/Small caps, Hidden text, Advanced typography (ligatures, stylistic sets).
  • Paragraph Formatting: Alignment, Line/Paragraph spacing, Indents (first-line, hanging), Keep with next/lines together, Widow/Orphan control.
  • Lists: Bullets, Numbering, Multilevel lists, Custom bullet/number formats, Restart/Continue numbering.
  • Borders & Shading; Highlighting; Format Painter; Clear Formatting.
  • Styles: Built-in styles, Create/Modify/Manage styles, Style sets, Reveal Formatting, Style Inspector, Organizer; Character vs Paragraph styles.
  • Themes: Theme Fonts/Colors/Effects; Quick Styles; Document defaults (Normal template).
  • Language Tools: Change case, Find/Replace advanced (including formatting), AutoCorrect & AutoFormat, Math autocorrect.
  • Columns: Single/Multi-column, Column breaks, Balancing columns, Snaking columns.
  • Equations: Equation editor, Professional vs Linear, Numbered equations, Equation fields.

  • Margins, Orientation, Paper size, Gutter, Line numbers, Hyphenation.
  • Breaks: Page/Column/Section (Next, Continuous, Even, Odd); Section-scoped headers/footers.
  • Headers/Footers/Page Numbers: Different first page, Odd/Even, Fields (DATE, NUMPAGES, SECTION, STYLEREF), Watermarks.
  • Page Backgrounds: Color, Borders, Watermark (text/image).
  • References Layout: Captions, Table/figure numbering, List of figures/tables, Cross-references.

  • Tables: Insert/Draw, Convert text↔table, Header rows, Repeat as header, Sorting, Formula in tables, Cell margins, Alignment, Split/Merge, Styles.
  • Pictures: Insert, Compress, Crop (to shape/aspect), Remove Background, Corrections, Color, Artistic effects, Alt text, Wrap text & Layout options.
  • Shapes/Icons/3D Models: Insert, Edit points, Merge shapes, Group/Align/Distribute, Rotate/Flip, Snap & Guides, Selection Pane.
  • SmartArt: Hierarchy, Process, Cycle, Matrix, Pyramid; Convert to shapes; Styling SmartArt.
  • Text Boxes & WordArt; Drop Caps.
  • Charts: Insert chart, Edit data (Excel), Chart types, Switch Row/Column, Quick Layout, Data labels, Axis/Legend.
  • Screenshot/Screen Clipping; Online Pictures/Stock images; SVG/EMF handling.
  • Object Linking & Embedding (OLE): Embed/Link Excel ranges, Update links, Break links, Fields for links, Display as icon.
  • Media: Audio/Video insert (platform-dependent), Playback options (where supported).
  • Drawing Canvas, Layering order, Anchor concepts, In-line vs Float.

  • Table of Contents (TOC): Based on heading styles, Custom TOC, Update entire table/page numbers, TOC field switches.
  • Footnotes & Endnotes: Numbering, Layout, Cross-referencing notes.
  • Citations & Bibliography: Sources manager, Styles (APA/MLA/Chicago/ISO), Edit source XML, Placeholder citations.
  • Captions: Label management (Figure, Table, Equation), Numbering with chapter, Cross-references.
  • Index: Mark entries/subentries, Ranges, Cross-references (see/see also), Generate index, XE field.
  • Table of Authorities: Category, Citation mark, Generate TOA.
  • Bookmarks & Hyperlinks: Internal linking, External URLs, Email links, Document map integration.

  • Spelling/Grammar/Refinements: Editor pane, Readability statistics, Custom dictionaries, Exclusions.
  • Thesaurus, Translate, Language detection, Set Proofing Language, Do not check spelling/grammar.
  • Track Changes: Simple/All Markup, Balloons/Inline, Lock tracking, Show markup filters, Reviewing Pane, Accept/Reject, Combine/Compare.
  • Comments: Mentions (@), Resolve, Reopen, Print with comments, Hide author names.
  • Protect: Restrict editing (No changes, Comments only, Filling forms), Password to modify, Mark as final, Digital signatures.
  • Document Inspector & Sensitivity labels (where available).

  • Mail Merge Basics: Letters, Email merge, Labels, Envelopes, Directory/Catalog.
  • Data Sources: Excel, CSV, Access, Outlook contacts, OLE DB/ODBC; Filtering/sorting recipients; De-duplication.
  • Fields: MERGEFIELD, ASK, FILLIN, IF/ELSEIF, COMPARE, SET, INCLUDETEXT, INCLUDEPICTURE; Switches (formatting, numeric, date).
  • Rules: Skip record, Next record/NextIf, Fill-in prompts, Conditional content, Region repeats with Directory merge.
  • Barcodes & Postal options (region-specific), Label templates, Custom label definitions.
  • Forms (Legacy & Content Controls): Rich text, Plain text, Combo/Drop-down, Check box, Date picker, Picture, Repeating section; Properties; Protect for filling in.
  • Content Controls Mapping: XML data store, Custom XML parts, Developer tab tools.

  • Macros: Record/Run, Assign to Ribbon/QAT/Shortcut, Macro security, Trusted locations, Signing VBA projects.
  • VBA Editor: Modules, Procedures, Forms (UserForms), References, Immediate window, Watches.
  • Word Object Model: Application, Documents, Sections, Ranges, Selection, Paragraphs, Tables, Shapes, Fields, Styles.
  • Events & Automation: AutoOpen/AutoNew, Template add-ins, WithEvents, FileSystem, Using Excel/Outlook via Automation, COM add-ins/Office JS overview.
  • Fields (Advanced): AUTOTEXT, DOCVARIABLE, DOCPROPERTY, INCLUDETEXT, INCLUDEPICTURE, SEQ, STYLEREF, REF, PAGEREF, TOC/TC, INDEX/XE, DATE/TIME, IF, FORMERGE, NUMPAGES, LISTNUM.
  • Wildcards & RegEx-like Find/Replace: Character classes, Groups, Ranges, Counts, Back-references; Practical patterns.
  • Building Blocks: AutoText, Quick Parts, Cover pages, Headers/Footers galleries, Custom building block templates.
  • Templates & Normal.dotm: Global templates, Startup folder, Organizer, Distribution strategies.

  • OneDrive/SharePoint: Real-time coauthoring, Presence indicators, Merge conflicts, Version history, Restore.
  • Comments with @mentions, Assign tasks from comments (where supported), Share links/permissions.
  • Export & Share: PDF/XPS, PDF options (tags, bookmarks, ISO 19005-1 PDF/A), Send as attachment/link.
  • Integrations: Excel charts/tables links, Outlook mail merge, PowerPoint content reuse, Teams & Loop components (availability varies), Microsoft Forms embeds (web).
  • Add-ins: Office Store, Admin deployment, SSO, Permissions, Office Scripts (web) overview.
  • Copilot/AI (where available): Draft, Rewrite, Summarize, Formatting suggestions, Prompts best practices.

  • Accessibility Checker; Fixing issues; Exporting tagged PDFs.
  • Headings & Structure; Reading order; Table headers; Alt text; Color contrast.
  • Language & Screen Readers; Immersive Reader; Read Aloud; Dictation/Speech.
  • Keyboard-only usage; Focus order; Large text & zoom; High contrast mode.

  • Protected View; Mark of the Web; Trusted documents & locations; Macro policies; AMSI integration.
  • IRM/Sensitivity Labels: View/Apply labels, Do Not Forward, Expiration, Offline access (tenant-controlled).
  • Password protection (Open/Modify); Digital signatures; Certificate management.
  • Document Inspector: Hidden data, personal info, revisions, headers/footers, watermarks, XML data.
  • Compliance: Retention labels, eDiscovery (content search), Audit, Data Loss Prevention (DLP) policies (tenant).

  • Installation Channels: Microsoft 365 Apps, Volume licensing/LTSC, Click-to-Run, Office Deployment Tool (ODT), Updates & rings.
  • Management: Intune/Endpoint Manager, Group Policy/ADMX, Office Cloud Policy, Telemetry/Inventory, Roaming settings.
  • Template Distribution: Normal.dotm, Workgroup templates, Global add-ins, Building blocks rollout.
  • Add-ins Lifecycle: Centralized deployment, Permissions, Update strategy, Troubleshooting.
  • Security Baselines; Macro blocking; Protected View defaults; Attachment handling; File block settings.
  • Localization & Proofing packs deployment; Font management; Custom dictionaries at scale.

  • Safe Mode; Disable add-ins; Reset Normal.dotm; Repair Office; Clear caches; Rebuild Registry/Preferences (platform-specific).
  • Performance: Large docs, Linked objects, Images optimization, Field updates, Master/Subdocuments best practices.
  • Corruption Recovery: Open & Repair, Draft view, Copy-paste into new file, HTML round-trip, Direct XML fixes (advanced).
  • Printing/PDF issues: Drivers, Fonts embedding/subsetting, Tagging, Bookmarks from headings, PDF/A.
  • Compatibility: Compatibility mode (.doc), Convert to .docx, Layout differences across platforms, Missing fonts.

A. Field Codes (Common)
  • TOC, TC, INDEX, XE, SEQ, STYLEREF, REF, PAGEREF, HYPERLINK
  • DATE, TIME, CREATEDATE, SAVEFILETIME, FILENAME, FILESIZE, NUMPAGES, SECTIONPAGES
  • MERGEFIELD, IF, SET, ASK, FILLIN, INCLUDETEXT, INCLUDEPICTURE, FORMULA (=)
  • AUTOTEXT, DOCPROPERTY, DOCVARIABLE, SYMBOL, LISTNUM
B. Find/Replace Wildcards Cheatsheet
  • Character classes: [A-Z], [0-9], [!…], [!aeiou], Ranges, Negation.
  • Quantifiers: {n}, {n,}, {n,m}, @ (one or more), * (zero+).
  • Grouping & Backrefs: () and \1 .. \9; Alternation |.
  • Specials: ^13 (para mark), ^11 (manual line), ^l (line break), ^t (tab), ^32 (space), Nonbreaking ^s.
C. Numbering Mastery
  • Multilevel lists linked to heading styles; Restart/Continue; Legal style numbering.
  • Outline Numbering: Define new multilevel list; List templates; Style separators.
D. Long Document Architecture
  • Master/Subdocuments, Sectioning strategy, Chapter-based numbering, Front matter & Back matter.
  • Cross-refs strategy, Captions with chapter numbers, Indexing workflow.
E. Forms & Content Controls
  • Plain/Rich text, Picture, Date picker, Combo/Drop-down, Check box, Repeating section; XML mapping.
  • Protection modes, Locking content controls, Data binding, Exporting data.
F. Graphics Precision
  • Exact position/size, Layout options, Text wrapping (Square/Tight/Through/Top & Bottom/Behind/In Front).
  • Anchors, Relative position, Grouping, Align/Distribute, Guides & Grid.
G. Cross-Platform Differences
  • Feature variations: macOS vs Windows vs Web (e.g., VBA, certain layout tools, COM add-ins).
  • Fonts & Rendering differences; Feature availability matrix; Cloud-only features.
H. Keyboard Shortcuts (Highlights)
  • Editing: Ctrl/Cmd+B/I/U, Ctrl/Cmd+K link, Ctrl/Cmd+Space clear char formatting.
  • Navigation: Ctrl/Cmd+Home/End, Ctrl+Arrow words, Ctrl+Backspace delete word.
  • Styles/Headings: Alt+Ctrl+1..3 heading levels, Alt+Shift+Up/Down move paragraph.
  • Field Update/Toggle: F9 update, Alt+F9 show codes.
I. Printing & Output Excellence
  • Print ranges, Booklet printing, Collation, Manual duplex, Watermarks, PDF with tags & bookmarks.
  • Content reuse: Master templates, Building blocks, Styles packs.

Note: Availability of some features varies by platform/edition and tenant policy (enterprise). This syllabus intentionally includes legacy and advanced admin items so you won’t miss anything.

© Your MS Word Master Syllabus. Use freely for learning and training.
Microsoft Word - Topics Full List

Microsoft Word – Full Topics List

Orodhesha kutoka msingi hadi mtaalamu, na maelezo kidogo kwa Kiswahili pale panapokuwa maneno magumu.

1) Msingi & Utangulizi (Basics)

  • Historia ya Word – Tofauti za matoleo (DOS, Windows, Mac, Web, Mobile)
    Hii inasaidia kuelewa kutoka wapi Word ilianza na vipengele vilivyochangia maendeleo yake.
  • UI ya Word – Ribbon, Tabs, Quick Access Toolbar, Status bar
    UI ni sehemu ya kuona na kutumia amri (Ribbon ni sehemu ya amri zilizopangwa kwa tab).
  • Faili na Extensions – .docx, .doc, .dotx, .dotm, .rtf, .txt, .pdf
    Faili ni aina za kuhifadhi maandishi au template, kila moja ina matumizi maalum.
  • Kujenga/Hifadhi/AutoRecover – Save, Save As, AutoSave, Version history
  • Properties & Metadata – Author, Title, Tags, Inspect Document
  • Views – Print Layout, Read Mode, Web Layout, Outline
  • Languages & Proofing – Dictionaries, Spell check, Proofing packs

2) Maandishi & Formatting

  • Typing & Selection – Mbinu za kuchagua maandishi
  • Character Formatting – Font, Size, Color, Effects, Small Caps
    Small Caps = herufi ndogo zinabadilishwa kuwa herufi ndogo kama kubwa.
  • Paragraph Formatting – Alignment, Line spacing, Indents, Widow/Orphan control
  • Bulleted & Numbered Lists – Simple na Multilevel, Custom bullets
  • Styles & Themes – Kutumia styles na themes kusimamia formatting kwa urahisi
  • Columns & Equations – Multi-column layout na Equation editor

3) Mpangilio wa Kurasa (Page Layout)

  • Margins, Orientation, Paper size
  • Breaks – Page, Column, Section (Continuous, Next)
  • Headers & Footers – Page numbers, Watermarks
  • Page Background – Borders, Color, Watermarks

4) Jedwali & Vitu vya Kimaandishi (Tables & Objects)

  • Tables – Insert, Convert, Sort, Formulas, Styles
  • Pictures & Shapes – Crop, Wrap Text, Alt Text
  • SmartArt – Process, Hierarchy, Cycle, Convert to Shapes
  • Charts – Excel linked, Data labels, Switch rows/columns
  • OLE Objects – Embed/Link Excel, Update links

5) Marejeleo (References)

  • Table of Contents (TOC) – Automatic TOC using headings
  • Footnotes & Endnotes
  • Citations & Bibliography – APA, MLA, Chicago
  • Index – Mark entries, generate index
  • Bookmarks & Hyperlinks – Internal & External links

6) Mapitio & Usahihi (Review)

  • Spelling & Grammar – Editor pane, Dictionaries
  • Track Changes – Monitor edits, Accept/Reject changes
  • Comments – Add, Resolve, Print with comments
  • Protect Document – Restrict editing, Mark as Final, Digital signatures

7) Mail Merge & Forms

  • Mail Merge – Letters, Email, Labels, Envelopes
  • Data Sources – Excel, CSV, Access, Outlook
  • Merge Rules – IF, ASK, FILLIN, Next Record, Skip Record
  • Forms – Rich text, Drop-down, Checkboxes, Date picker

8) Automation & VBA

  • Macros – Record, Run, Assign shortcut
  • VBA Editor – Modules, UserForms, Immediate window
  • Word Object Model – Application, Document, Range, Paragraphs, Tables
  • Advanced Fields – SEQ, STYLEREF, REF, INCLUDETEXT, MERGEFIELD
  • Wildcards & Find/Replace – Patterns, Groups, Quantifiers

9) Ushirikiano & Cloud (Collaboration & Cloud)

  • OneDrive/SharePoint – Real-time coauthoring, Version history
  • Comments with @mentions, Assign tasks
  • Export & Share – PDF/XPS, Send link, Permissions
  • Add-ins & Integrations – Excel, PowerPoint, Teams

10) Ufikikaji (Accessibility)

  • Accessibility Checker – Fix issues, Export tagged PDFs
  • Headings & Table headers – Structure reading order
  • Alt Text – For pictures and objects
  • Screen Reader & Dictation support

11) Usalama & Rights (Security)

  • Protected View, Macro Policies
  • Password Protection – Open/Modify
  • IRM & Sensitivity Labels
  • Digital Signatures & Certificate Management

12) Utawala & Enterprise (Admin)

  • Installation Channels – Microsoft 365 Apps, LTSC, Click-to-Run
  • Management – Group Policy, Intune, Office Cloud Policy
  • Template Distribution & Add-ins Lifecycle
  • Security Baselines & Telemetry

13) Troubleshooting & Diagnostics

  • Safe Mode, Disable Add-ins, Reset Normal.dotm
  • Performance tuning – Large documents, Images, Linked objects
  • Recover Corrupt Documents – Open & Repair, Copy-paste into new file
  • Compatibility Mode & Font Issues
© Microsoft Word Full Topics Syllabus – Kiswahili Mix

Reference Book: Microsoft Official Documentation – https://support.microsoft.com/word – Official guides for all Word features and updates. “Microsoft Word 365 Step by Step” by Joan Lambert – Beginner to advanced, includes practice files and real examples. Online Tutorials & Blogs – Sites like GCFGlobal, TechRepublic, and Office.com blogs for tips, tricks, and templates.

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